Outgoing Email Checker


Outgoing Email Checker


Outgoing Email Checker add-in lets you specify rules for verifying your messages before sending them. Avoid most common emailing mistakes and make sure you always add an attachment when necessary, use the correct account, hit Reply All when there are several initial recipients and many other. With this reminder add-in you can enable a wide variety of rules for effective and professional correspondence.

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Outgoing Email Checker for Outlook will review your emails before sendingOutgoing Email Checker for Microsoft Outlook 2010, 2007
Outgoing Email Checker for Microsoft Outlook will check your emails before sending them for conditions you specify in the rules. You can create a rule using a template or start from scratch. This reminder add-in will help you avoid most common emailing mistakes:
  • Get a reminder to add attachment to your email in Outlook
  • Avoid sending large messages
  • Enable Reply All warning
  • Always use the correct account
  • Remember to fill CC or BCC lines when necessary
  • Check emails for specific words
Automatically check Outlook emails before sending them
Raise your hand if you have ever hit the Send button to realize that you forgot to attach a file in Outlook, didn't include a proper salutation or failed to add your manager's address to the CC line. We are only humans so when emailing in Outlook is your daily routine, silly mistakes can seem unavoidable.
When there are dozens of things to review before clicking the Send button - one handy reminder add-in can become your life saver. Check out your personal mailing assistant – Outgoing Email Checker for Outlook!
Scan emails for missing attachments
Forgetting to add an attachment to an Outlook message is by far one of the most common mistakes people make. Besides looking forgetful, you make the recipient remind you to attach a file and then you need to waste time on sending one more email.
Outgoing Email Checker monitors the text of your emails as well as the Subject line and warns if you planned to include but forgot an attachment in Outlook. All you need to do is to enter a list of key words that will trigger the reminder.
You can select the ready-to-use template where the key words and phrases are predefined. Also it's possible to modify this template. For example, the add-in can pop-up an alert when you forget to add an attachment if the email is sent to certain recipient or in case the CC or BCC line contains specific address.
If you deal with attachments a lot, you can be in fear of forgetting to add the necessary document. Don't hesitate, because Outgoing Email Checker will prevent sending emails with missing attachments!
Outlook: check accounts and recipients before sending
Be prompted for the correct account
Say, you have several Outlook accounts and often forget to select the correct one. Outgoing Email Checker will let you avoid sending a business email from your personal account. You just need to specify the account and the list of addresses or domain names. The tool will match this list to the needed account and will prompt the correct account before sending. You can add any additional conditions, like checking the account if the letter contains specific words.
Never forget to fill in the CC or BCC line
Are you familiar with the "Oh, no!" feeling when you send a most important email to your client and forget to add your boss to the CC line? If so, then this prompting add-in is for you. Simply create the rule for outgoing email - to CC or BCC particular people when you use certain address or domain name in the To field. After that Outgoing Email Checker will notify you if you forget to send a copy of an important message to your manager or coworker.
Thus, with Outgoing Email Checker you can be sure to receive a warning if you tend to email a person from the wrong email address or if you send a letter to a particular person but fail to fill in the CC or BCC line.
Check emails for specific words
Bad word supervision
When you work with the Check emails for specific words rules there can be 2 options:
  • you may want to avoid some words in your emails
  • or you may need to include specific words when you use some account or attach a file.
Unfortunate typos, politically incorrect terms, rude words, SPAM filter triggers can close your career door or spoil your relations with other people. Even when the email is thoroughly proofread and heavily scrutinized there can be words you'd prefer to avoid. But inevitably once in a while, an error can turn a purposeful message into a confusing or comical one.
With our email checker add-in you don't need to bother yourself with proofreading especially if you often copy and paste large parts of text into your message. Just enter the list of taboo words; the add-in will scan all your outgoing messages for them and popup an alert if there are any.
Ensure you include certain words or phrases into your message
On the other hand there are cases when you need to include certain words or phrases like signatures or titles into emails sent to particular people. If you often forget to do that, you can create a rule based on the list of words you'd like to have in you messages sent to particular recipients.
As a result, you create the rule once and our add-in lets you approve the email before sending by reminding to include or exclude the specified words from your messages.
Enable Reply All warning in Outlook
It often happens that we click Reply instead of Reply All by force of habit. So Outlook delivers the message only to the first person in the recipients queue and ignores all other email addresses from the initial letter. If you often take part in group correspondence, you may be at risk of excluding important recipients.
Outgoing Email Checker has a solution for you. You can easily enable the Reply All alert on the add-in window. So if you click Reply, you will be prompted that there are several original addressees. So it will always be your conscious choice to include others or not, not a chance to miss this information.
With Outgoing Email Checker for Outlook you can:
  • Avoid silly emailing mistakes by creating reminder rules
  • Create a wide variety of rules using multiple conditions and their combinations
  • Use a template or create a new rule from scratch
  • Invert conditions
  • See all rules on the add-in window
  • Edit, delete rules, and disable them
You will be surprised how flexible the Outgoing Email Checker add-in is. Create the rules that will always check the most important things when sending emails.

Check emails for Outlook screenshots

Find your rules on the Outlook Email Checker pane
See your rules and their descriptions on the add-in window
Create a rule from scratch or use a template
Select a suitable template or create a rule from scratch
Select conditions for checking your email before sending it
Be sure to get alert if certain condition isn't met
Enable Reply All alert
Turn on the Reply All alert to include all initial recipients


Your company purchased several licenses of the add-in. Now you, as administrator, need to install the software for your end-users and naturally you want to do this quickly and smoothly.
All you need is the add-in's setup file (Download) and some folder on your network drive accessible by all users for which the add-in should be installed.
A few bits of helpful information
  1. The setup files of all our add-ins are Windows installer packages (.MSI) and they support all Windows Installer command-line options.
  2. The add-in is installed only for the current user account, not for all users of the system.
  3. The license is per user, not per machine. You can install the add-in on 3 machines of the same user.
  4. Add-ins are installed into the user's personal folder, administrative or power-user permissions are not required.
  5. Our add-ins are compatible with all personal and server operating systems starting with version 2000.
  6. To track installations we use the online activation system on our activation server. The activation key is bound to the Hardware ID, which is a combination of hardware serial numbers.
  7. Single Terminal Server. Our add-ins work fine.
  8. A group of Terminal Servers with load balancing, a user has a roaming profile. Since activation is bound to the Hardware ID, it is lost every time the user switches to a new server. The good news is that it is solvable :-), please contact us. 
How to create a network image for subsequent installation by end-users
As an example, we are going to install the Add-ins Collection for Excel.
  1. Download the latest version of the setup file (Download)
  2. Unpack the downloaded setup file to any folder.
  3. Run the setup in order to create a network image. To do this, enter the following string into the command line:
    msiexec /a excel-addins-collection.msi
  4. This will run the Setup wizard. On step 3 called "Installation settings", browse for a network folder in which a network image will be created. Enter your Registration name and Registration key in the corresponding fields. It should look similar to this: 
    Create a network image: Installation settings
  5. Finish the process and wait until the network image is created.
  6. You can create a network image silently. If you dislike working with wizards and want to save some more time, you can specify the setup folder and license info in the command line when running the setup file. Here are the command-line options (switches):
    TARGETDIR="setup folder" REGISTRATIONNAME="" and REGISTRATIONKEY="" - your license information.
    Here is how it looks in our example:
    msiexec /a excel-addins-collection.msi TARGETDIR="Z:_Setups\Ablebits Add-ins Collection for Excel" REGISTRATIONNAME="Add-in Express Ltd." REGISTRATIONKEY="EACL2-XXXXX-XXXXX-XXXXX-XXXXX-XXXXX"
    In this case the wizard will not disturb you; it will go unnoticeable and create a network image in the specified folder silently.
How to deploy the add-in to end-users
1. If your users work in a network with a domain structure based on Microsoft Windows Server, you can assign the add-in to a specific user(s) using Group Policy. Please see the following links for detailed instructions:
How to use Group Policy to remotely install software in Windows Server 2003 and in Windows Server 2008 - http://support.microsoft.com/kb/816102
Assign software to a specific group by using Group Policy in Windows Server 2000 http://support.microsoft.com/kb/324750
We recommend choosing "Assign software" as a "Deployment type". In this mode the add-in will be installed for the users automatically next time they login to the domain.
2. Your users can also install the add-in themselves from the network image created by you, provided they have the rights to install software. The network image contains all the necessary registration information.
How to activate the add-in
At the first start of an Office application after the add-in installation, the add-in will attempt to get activated in the silent mode. If activation is successful, the "About" window with license information will be displayed to the user:
Successful Activation
Error during automatic activation
An error may occur if your firewall blocks the attempts of the add-in activation module to connect to our activation server (http://www.activatenow.com).
  1. Add a rule for activatenow.com to your firewall settings , or
  2. Ask your users to activate the add-in manually. To do this, they need to click the key icon at the bottom of the add-in's window or pane, choose "Manual Activation" and click the Go button on the next step. The activatenow.com page containing the activation code will open in their browser. They need to copy it and paste into the "Activation code" field, then click Next.
Please give your users the following link to our web-site for step-by-step instructions:http://www.ablebits.com/support/activation.php#manual
If you have any questions, ideas or suggestions, do not hesitate to contact us.
Price per license (USD)
2 to 4
5 to 9
10 to 24
25 to 49
50 to 74
75 to 99
For quantities above 100 licenses or for Site licensing please contact us at sales@unitedaddins.com.