CodeTwo Exchange Rules

ico-exchange-rules-pro-2

CodeTwo Exchange Rules

Email Disclaimers, Signatures, Branding for Exchange 2010


Download Trial

CodeTwo Exchange Rules 2010 lets you add email signatures, disclaimers and marketing banners to email messages going through Exchange 2010 no matter if they are sent from desktop email clients or smartphones. The program will not only allow you to standardize the look of auto-signatures in your organization and comply with legal requirements, it will fill the gaps in Hub Transport letting you achieve far more than with Exchange 2010 out of the box.
Key features:
Full and central control of Exchange 2010 signatures and disclaimersOne email template – many personalized signatures
You can create one, unified signature disclaimer template and automatically stamp personalized signatures centrally on Exchange 2010. No more tinkering with signatures on users’ machines.
Dynamic fields in signatures, dynamic content Exchange disclaimersSignatures with Active Directory data
Create and add email signatures with dynamic content on Exchange 2010. You can easily include placeholders pulling users’ info and adding it to a signature on the fly. Add e.g. first name, last name, company, mobile phone, email, etc.
Logos and photos in email signaturesLogos and photos in email signatures
Easily add images, logos, branding, banners and even users’ photos to Exchange 2010 mail. A built-in, handy HTML editor lets you do it quickly.
 
Email signatures with QR CodesAdd QR codes to email
You can encode e.g. your contact details and stamp them to email inside a QR code to let mobile users quickly copy and save them. The QR codes can contain Active Directory variables, and are generated on the fly, which means they are automatic and personalized.
Support for most of mail clients and mobile devicesSignatures for Outlook, iPhone, Android and more
The program supports all popular mail clients. No matter if you use Outlook, OWA, Mac, iPad, iPhone, Android, BlackBerry or Windows Mobile, you will still have your Exchange 2010 emails stamped with unified and professional email signatures.
Easy-to-use Exchange email signature editorComposing email signatures is a breeze
The signature editor is like a word processor and lets you create complex HTML and RTF signatures with no coding experience. Just launch it and go for a spin.
Different signatures depending on usersDifferent signatures for different users
With this program you can apply email signatures for the entire company, selected groups or users depending on selected criteria like senders’ or recipients’ scope, email address, domain, etc.
Exchange signatures visible in Sent ItemsSignatures display in Sent Items
Hub Transport Rules signatures are not displayed in Sent Items. CodeTwo Exchange Rules 2010 fixes it and now your users can view them in any mail clients in the Sent Items folder.
Advanced processing optionsSignatures exactly where you want them in email
You can decide where you want the signature or disclaimer to be added to your email – as headers, as footers, always at the very bottom, or right below your latest reply.
Run email marketing campaigns in your company Exchange emailBeef up your email marketing
Adding and rotating clickable email banners to your correspondence might boost your email marketing and be a powerful way to promote your products or services.
Rules TesterTesting email rules
We have created a rules tester that resembles an email client and lets you virtually test your email rules by sending mock messages with signatures and disclaimers.
 
Rules Scheduler Scheduling email rules
We have also added a nifty rules scheduler that allows you to specify time ranges in which email rules should fire on your messages. It comes in handy for broadcasting marketing messages in email.
Quick and easy installationLightning fast deployment and easy-to-use
It’s just “Next, Next, Finish” to install the program on your Exchange 2010. The predefined rules, videos and quick tours will help you be up and running with a few clicks. And you don’t have to go it alone.
Test for free for 30 days!Test for free for 30 days!
You’ll get a free 30-day trial with full technical support via email, phone, chat and online sessions. We can also extend the trial period for you if it’s necessary to fully test the program. If you have any questions, just drop us a line and we’ll be very happy to assist.
CodeTwo Exchange Rules Pro boosts the standard mechanism of email rules on Exchange server 2010 / 2007 and makes creating them straightforward. It also gives more options than Hub Transport.
With just a few clicks you can create complex email autoresponders containing reply texts and attachments, apply forward rules rerouting emails to selected users (including external addresses). You can also modify "From" fields in messages, add, compress, archive or strip email attachments on the fly, block spam, automatically check message content and filter emails. Adding email signatures and disclaimers for Exchange is also a snap and can be done even by your marketing team remotely.
Selected features:
Automatic email signatures and disclaimersAutomatic email signatures and disclaimers
Create rules automatically adding unified legal disclaimers, personalized signatures with photos and graphics to selected messages on Exchange. This will not only let you quickly create a professional look of all your organization's correspondence, but also fulfill legal regulations concerning electronic communication… and maybe make your CEO happy. 
Marketing email actions on ExchangeMarketing email actions on Exchange
Add promotional text and clickable banners to all (or selected) emails. In fact, you can give your marketing team remote access to the program so that they won't bother your admin anymore if they need to change anything.
Attachment controlAttachment control
You can easily create rules that will strip large attachments to protect message stores from growing rapidly. The program can also automatically archive, compress or add new attachments to email on the fly.
Email filtering and data protectionEmail filtering and data protection
Make sure no critical information (like credit card numbers or strategic company data) leaks from your emails. Mask predefined, potentially harmful keywords in emails automatically.
Smart email auto-forwardersSmart email auto-forwarders
Automatically forward emails e.g. coming to your company's general address (e.g. info@yourcompany.com) to appropriate departments: job applications to HR, invoices to accounting, and sales inquiries to customer support. Then program can also forward emails to external addresses that are not Active Directory contacts.
Centralized auto-respondersCentralized auto-responders
Help your sales department by creating auto-responder for all sales-enquires sent to your company outside office hours (saying: "Thank you for your email, we're out of office now but will contact you within 24 hours").
Full email content and design controlFull email content and design control
Intercept entertainment links in emails and forward them to managers. Rewrite senders' From fields to enable your support team to send emails from their general address (e.g. support@yourcompany.com instead of john@yourcompany.com).
QR codes in signaturesQR codes in email signatures
Generate personalized QR codes that contain any data, e.g. marketing text, users’ contact details or even Active Directory attributes, and insert them into signatures and disclaimers automatically! The program comes with a built-in QR code generator.
Email Management
Email forwarding
Exchange email forwarding is a tough nut to crack. With CodeTwo Exchange Rules Pro you can easily setup automatic forward rules for any Exchange email. Selected messages can be automatically forwarded to one or many addresses (internal or external). Your users can finally forget about manually forwarding invoices or emails sent to wrong departments or to non-existing contacts (e.g. employees who no longer work for your company). You can create your first forward rule in a New York minute.
Autoresponders
This program can do much more than Exchange as far as email-autoreply is concerned. You can create your own Exchange auto-replies with AD placeholders using a built-in, easy to use editor, and send automatic replies to all or selected senders. It also allows you to centrally manage all Exchange auto-responders without any action on your end users' part. You can set your auto-responder to leave original or modify email fields like Sender, To, CC, BCC and subject. Furthermore, this feature lets you add attachments to your automatic replies (e.g. PDF brochures) and also add original messages to the reply.
Rewrite SenderRewrite Sender's Address
Rewriting Sender’s Address option enables you to easily and automatically modify the From field when the message travels via Exchange Server. It might be indispensable when some people in your company use their own email addresses for internal correspondence (e.g. mark@domain.com and john@domain.com) but want to use e.g. their team address support@domain.com for all outbound emails. It is also helpful e.g. for PAs or secretaries who need to send emails as their boss. What is more, it lets you avoid problems with Exchange "Send as" permissions.
Removing confidential informationRemoving confidential information
CodeTwo Exchange Rules is able to rub out confidential information from all emails traveling via Exchange Server. Each email is scanned and all predefined strings are removed or turned into asterisks. Because of this, you do not risk leaking confidential information from your company.
Attachment control and filteringAttachment control and filtering
CodeTwo Exchange Rules Pro has an advanced email attachments control feature. You can create email rules that will add one or a number of attachments to certain messages. Email attachments can be added directly from a hot folder created in Exchange Server. What is more, you can easily make the program compress, strip/dump or delete selected attachments from selected messages.
Email reroutingEmail rerouting
You can set up the program to reroute certain emails containing words you selected from phrase containers. The program scans emails and categorizes them according to a group of given phrases. Such messages may be blocked, forwarded to other addresses or undergo any other action planned by the administrator.
Email Signatures and Disclaimers/Branding
Central ManagementCentral Management
Administrators can manage signatures and all rules centrally on the server, forever removing the need to configure footers on each individual computer. The administration panel is highly intuitive and easy to use, so it is suitable both for inexperienced and expert users. 
Different Signatures for Different UsersDifferent Signatures for Different Users
Apply unique signature templates for groups and users based on selected properties, senders, recipients, SMTP addresses, domains, membership to Active Directory groups and more. The program will pull information from Active Directory so each user will have their own, personalized signature and e.g. a common company logo or ad in their messages. 
View Footers in Sent Items
Users can view messages they sent with the signatures and/or disclaimers in Sent Items. What is more, archiving this folder helps you stay in keeping with legal regulations since all messages are stamped with appropriate signatures and/or disclaimers. Finally, Sent Items Update is compatible with all popular mail clients including MS Outlook, Entourage, MacMail, Outlook Web Access, Outlook Mobile Access, Iphone, Blackberry and more. 
Images, Company Logos and Employee Photos in Email SignaturesImages, Company Logos and Employee Photos in Email Signatures
Create email signatures and disclaimers with images, company logos, advertisement banners and even users' photographs. Each of your users can have their own photo (pulled from Active Directory) automatically added to their email signatures. You can easily upload images to Active Directory using a free tool called CodeTwo Outlook Directory Photos. Adding a picture to a signature is then as easy as adding a {Photo} AD placeholder to it using a built-in WYSIWYG template editor.
Support for Popular Mail Clients and Mobile PhonesSupport for Popular Mail Clients and Mobile Phones
You don't have to worry about email clients or platforms your users have. CodeTwo Exchange Rules Pro supports all popular email clients, mobiles phones and tablets that can be connected to Exchange: Outlook, OWA, OMA, BlackBerry, iPhone, iPad, iPod, MacMail, Entourage, and many more. We have the best signature positioning algorithm on the market which makes our software one of a kind. Only CodeTwo Exchange Rules Pro is able to properly recognize all message headers in emails sent from all popular mail clients and mobile devices. It guarantees that auto-signatures are always appended in a predefined position.
Dynamic Content DisclaimersDynamic Content Disclaimers
Create dynamically generated personal signatures. Include information pulled from Active Directory, i.e. first name, last name, company, department, phone numbers and more. If you change this information in Active Directory, your new signatures will also be updated. 
End-user Signature ControlEnd-user Signature Control
Users can suppress or force signatures or disclaimers for certain messages. All you have to do is to create phrases users will use either in the body or subject of a message to force or suppress signatures and/or disclaimers in certain messages.
 
Support for Footers, Headers and Side BannersSupport for Footers, Headers and Side Banners
Place your signatures or images wherever you want in an e-mail. Apart from footers, you can use headers or stamp side-banners. Signature editor allows you to easily design and test signatures for each part of the message. 
 
Themes and stationery removerThemes and stationery remover
The program is capable of removing email stationeries or themes, which helps admin maintain a uniform look of company correspondence, regardless of how end user mail clients are configured. 
 
The best signature positioning algorithmThe best signature positioning algorithm
CodeTwo developers together with a group of scientists from Wroclaw University of Technology have created a complex and reliable algorithm that guarantees your Exchange signatures are always inserted in a preselected area in the message correspondence irrespective of a mail client used. It supports all popular email clients as well as mobile devices that can be connected to Exchange.
QR codes in signaturesQR codes in signatures
CodeTwo Exchange Rules Pro not only makes it possible to add images to your email signatures, but also it will let you generate personalized QR codes and insert them to your signature templates with just a few clicks. QR codes added by Exchange Rules PRO can contain any data, e.g. a text message, contact details or even individual Active Directory properties of the users. You can even insert a whole vCard into the QR code to make it fast and easy for users to grab the contact details of the sender and automatically save them to their phones.
Email Compliance
Email policiesEmail policies
Fulfill legal requirements affecting messaging; the program will help you adhere to email regulations such as HIPAA, Sarbanes-Oxley, PCI, CA-SB1386, SEC, Gramm-Leach-Bliley and more. Select sample disclaimers and let the program add them to your correspondence to make your company mail in keeping with current legal policies. View footers in Sent Items and archive them as legal documents containing disclaimers. 
Email filteringEmail filtering
Let the program prevent credit card data, personal information and insurance numbers from leaving the company by using phrase containers and actions that remove forbidden phrases from messages. All emails are filtered for phrases belonging to certain groups and categorized respectively. Messages that belong to categories of high risk might be e.g. rerouted or blocked.
Ease of Use
Brand New User InterfaceBrand New User Interface
Specially designed new user interface makes the assembling of a rule extremely easy and intuitive. Thanks to it, you can learn and start using the program in 10 minutes! You can also broaden your knowledge watching short video tutorials about using CodeTwo Exchange Rules Pro.
Signature EditorSignature Editor
Easy-to-use signature manager enables you to create advanced HTML, RTF and Plain Text signatures and/or disclaimers in a few minutes. Using it is amazingly simple and resembles working with a word processor. The editor helps you create AD placeholders, hyperlinks, insert images, banners, tables and many more. Experienced users might also use a source code view with syntax highlighting.
Multi-server deployment supportMulti-server deployment support
Manage the program on many servers from one place, clone all settings and templates with just one click. This option will enable you to easily control all settings and templates on many servers. 
 
Smart Rule TesterSmart Rule Tester
Every rule can be easily tested in a smart Rule Tester applied to the User Interface. It looks and works like a real mail client. Simply create a rule, switch to Test Rule view and send a message to an existing AD address or group. You will be able to see what it looks like in Sent Items as well as in the recipients Inbox, still being in front of the administration panel of CodeTwo Exchange Rules Pro.
Email Marketing
Run email marketing campaignsRun email marketing campaigns
Create professional-looking signatures and email banners for your company with a few clicks. Using a built-in HTML editor, you can quickly and easily compose amazing signatures and banners that will be automatically stamped to your emails. It not only enhances the visual identity of your company but also becomes an invaluable marketing tool.
Random Signatures or ImagesRandom Signatures or Images
Plan your marketing campaigns, rotate banners and citations. Let the program select contents for your signatures haphazardly or in a sequence. You can create a set of banners or text files and set the program to insert them randomly or one-by-one to every message. Owing to this, all emails leaving your server will get signatures or banners that look differently and advertise different products or services. All done automatically and without administrators' supervision.
Time RulesTime Rules
Create short-term or long-term rules and plan all marketing actions upfront. If you need to create temporary rules and/or signatures, use a time option and let the program switch off a given rule once it expires. The program might then start using another rule and carry out different actions. You can plan everything earlier and let the program change the rules according to your needs.
CodeTwo Exchange Rules 2010
The chart below shows the prices for CodeTwo Exchange Rules 2010 divided according to the number of users. You need to purchase the license pack corresponding to the number of mailboxes for which the application will be used in your Exchange 2010 organization. For purchases over 1000 licenses please contact our Sales at sales@unitedaddins.com
The license for the software is perpetual - the price is one-off and you do not need to renew the license for the software annually. The support contract expires after one year.
No. of users          
Price
          Support price per year
10
$ 99
$ 35
25
$ 175
$ 35
50
$ 275
$ 55
75
$ 395
$ 79
100
$ 495
$ 99
125
$ 595
$ 119
150
$ 695
$ 139
250
$ 895
$ 179
350
$ 1095
$ 219
500
$ 1295
$ 259
625
$ 1545
$ 309
750
$ 1695
$ 339
875
$ 1795
$ 359
1000
$ 1895
$ 379
Above 1000
Request a Quotation
 
CodeTwo Exchange Rules 2010 Pro
The chart below shows the prices for CodeTwo Exchange Rules Pro divided according to the number of users. You need to purchase the license pack corresponding to the number of mailboxes for which the application will be used in your Exchange 2007/2010 organization. For purchases over 1000 licenses please contact our Sales at sales@unitedaddins.com
The license for the software is perpetual - the price is one-off and you do not need to renew the license for the software annually. The support contract expires after one year.
No. of users          
Price          
Support price per year
50
$ 363
$ 67
75
$ 523
$ 96
100
$ 655
$ 120
125
$ 787
$ 144
150
$ 919
$ 168
250
$ 1183
$ 217
350
$ 1447
$ 265
500
$ 1711
$ 313
625
$ 2041
$ 374
750
$ 2137
$ 410
875
$ 2263
$ 434
1000
$ 2389
$ 459
Above 1000
Request a Quotation
CodeTwo Exchange Rules 2010
Exchange Server 2010 - 30 Day Trial
If you need a trial version of the CodeTwo Exchange Rules 2010 for Exchnage Server 2003 and 2007, please contact us at sales@unitedaddins.com and we will be happy to arrange that.
CodeTwo Exchange Rules Pro
Exchange Server 2007/2010 - 30 Day Trial
The CodeTwo Exchange Rules Pro is not compatible with Exchange Server 2000/2003. If you require signature/disclaimer management for Exchange 2000/2003, please try the above CodeTwo Exchange Rules.
Our solutions are popular with large, middle-sized and small companies alike. Below you will find a list of some of our clients:
 	ShellT-SystemsLorealMitsubishi MotorsUnicef SantanderSupreme Court of the United StatesPLL LOTToshiba TEC UK Imaging Systems LtdTottenham HotspurINGMAN DieselNordeaGTECHGulf AirChina MobileSkoda AutoSkanskaBank of JordanEthiopian AirlinesBank of IsraelHooters Cassino HotelHochlandAeropostaleUPS Israel Al Watany Bank of Egypt 	CasioBank of MoscowBrisaUnited Arab Shipping CompanyAssociated NewspapersFujifilmIllinois Institute of Technology  BritvicoriflameOudeh Petroleum CompanyEnelAIDS  Project Los AngelesSharjah Media CompanyRothschildLondon Symphony Orchestra
and many more...