Do you have too many messages in your Inbox? Do you spend too much time managing your email? SimplyFile will help you clean up your Inbox and keep it nice and small. File Outlook email messages to the right folders with one click. Easily turn messages into Tasks and Appointments. Save at least 30 minutes per week!
Files messages to the right Outlook folder with one click of a mouse.
Uses an advanced algorithm to learn and adapt to your filing habits.
No configuration wizards, no manual setup, no rules to maintain. It just works!
Works on sent and received messages.
Removes Outlook’s “New Mail” icon when filing a message(small things like that make a huge difference in usability).
Saves sent messages in any Outlook folder, including Public Folders.
Turn messages into Tasks and Appointments with one click of a mouse.
Snooze messages.
Easily convert HTML messages to plain text format.
Highly optimized for speed and size (Download is only 495KB).
Supports fast keyboard-only operation.
SimplyFile does NOT try to make you change the way you do email.
SimplyFile does NOT get in your way.
SimplyFile does NOT slow down Outlook.
SimplyFile does NOT make you maintain rules. It’s self-tuning.
SimplyFile System Requirements
Windows XP, Vista or Windows 7 with the latest Service Pack.
Outlook 2003, 2007, 2010 with the latest Service Pack.
SimplyFile does NOT work with Outlook Express.
Due to issues with the Google Apps Sync, it is not supported.
How SimplyFile works
SimplyFile is an intelligent filing assistant for Microsoft Outlook. It helps you file email messages in your Outlook folders quickly and efficiently. Due to SimplyFile’s advanced folder prediction technology, one click of a button is all it takes to send a message to the right folder! SimplyFile includes an advanced algorithm, which quickly learns about your filing habits and then starts to predict where you will want to move every message. So after you train SimplyFile for a bit, filing a message to the right folder becomes literally one click – much faster than drag and drop.
If you tried to sort messages into various folders with rules, you know that rules can become complicated and hard to maintain once you have more than a dozen of them. SimplyFile does not require you to maintain any rules. Its algorithm keeps track of messages and folders and does all the work for you. Try it for yourself and you will be pleasantly surprised by how accurate it is! Download SimplyFile today. After a few hours of use, you will be hooked on it. After a few days, you will wonder how you ever lived without it!
Managing Outlook EmailHow much time do you spend managing email?You probably spend a large portion of your work day “doing email”. An average office worker receives about 100-120 email messages a day and sends about 30-40. If you spend just one minute reading or writing each message, that adds up to over 2 hours every day. And for some people it is much more.How many messages are in your Inbox?How many messages do you have in your Inbox right now? Do you feel that it is well organized? Is it easy to find things you are supposed to work on or keep track of? Do you use your Inbox as a To-Do list?Once you have more than a few dozen messages in your Inbox, it becomes very hard to scan through it. You might be missing important issues, just because a message scrolled out of sight. You might feel that email piles up faster than you are able to deal with it.Gain control over your Inbox, feel less stressWe are not going to try to convince you to use a complicated system that would take over your workflow (and your life) but require just as much effort to maintain itself. Let’s try a very simple approach.The most important factor that will help you gain control over your email is reducing the number of messages in your Inbox. That is it. Try using that one principle and see how much easier your email life will become.Do not use your Inbox as storage for older messages. Do not use your email as a To-Do list. Your Inbox should only hold a handful of items you are working on at any given time.That is a goal. We know it may take a while to get to it. Let us talk about a few strategies that will help.Here are two simple strategies to reduce the number of messages in your Inbox:
File messages out of the Inbox to reference folders.
Use Outlook Tasks and Appointments to remind you of what needs to be done and when instead of using the Inbox as a To-Do list.
A few more details on how to implement these two strategies:
Create reference folders for filing messages out of Inbox. Organize them according to what makes sense for your email: Projects, Clients, Senders, etc.
If you are done working with a particular message, file it into one of your reference folders.
If a particular message needs a very quick reply and no follow ups, just reply to it on the spot and be done with it.
If you know you will never need to reference message again, simply delete it.
If you need to follow up on a particular message at a specific time, create an Outlook Appointment for it. Set a reminder to alert you at that time. The ScheduleIt command is a great way to do it. It will attach all relevant information to the Appointment. Then you can file the original message to a reference folder out of the Inbox.
If you need to follow up on a particular message on a particular day or week, create an Outlook task for it. Set a reminder to alert you on the due date. The TaskIt command is a great way to do that. It will attach all relevant information to the Task. After that you can file the message to a reference folder out of the Inbox.
If an email thread had a few back and forth messages and there is no resolution in sight, it might be a good time to pick up the phone. It might be a much easier way to drive an item to a resolution.
SimplyFile will work for you, not the other way aroundSimplyFile will not try to make you use a certain methodology. It will not make you maintain a complicated time management system. SimplyFile will adapt itself to the way you work and help you feel that you are in control of your email, your work and your life.SimplyFile will save you at least 30 minutes each weekIf you are not filing messages into folders out of the Inbox, you know how much pain it is to deal with a huge mailbox. Hopefully after reading this page you will start filing.If you are filing messages using drag and drop and have more than a handful of folders, you know that it can easily take five seconds or more to file each message. You have to navigate the folder tree to find the right folder, then drag and drop the message into that folder. And what if you miss the folder?Multiply five seconds by one hundred or more messages you receive each day. That is almost ten minutes of drag and drop each day. Fifty minutes per week, easily. Over three hours a month. Almost a full work week every year. You can see how our “at least 30 minutes a week” claim is rather conservative.Filing Outlook Email MessagesOne of SimplyFile’s most important functions is to help you file Outlook messages to the right folder. It learns your filing behavior and suggests the right folder to put messages into. This means that in most cases all you need to do to file a message is click one button. This is much faster than using drag and drop. So much so that SimplyFile will save you at least 30 minutes per week.TipBefore you start filing messages, run the Train SimplyFile command to kick-start its learning process. This will improve the initial folder suggestion accuracy. SimplyFile will continue learning every time you file a message.SimplyFile in Outlook 2010:SimplyFile in Outlook 2007 or older:Filing Folder SuggestionsWhen you select a message in the main Outlook window’s message list, SimplyFile will display a suggested folder for that message either on the One-Click-File Button (in Outlook 2010) or immediately to the left of the File Message Button (in Outlook 2007 or older). If the displayed folder is the right folder for this message, click the button, and the message will be moved to that folder. That’s right - just one click is all it takes!If the suggested folder is not the right one, (which might happen initially, especially if you did not run Train SimplyFile), click QuickPick Button, then type a few letters of the folder name to find the right folder, then click File Message. That’s all it takes - just a few keystrokes. Alternatively, instead of using QuickPick, you can also pick the right folder from the File-In (in Outlook 2010) or theSuggested Folder Drop Down (in Outlook 2007 or older). We recommend that you do try the QuickPick window - it is very powerful.If SimplyFile is not sure about the right folder for a particular message, you will see “Select Folder...” in the folder suggestion field. This can happen in the first few days after you start using the product. Use QuickPick to file the message in this case.Optimizing SimplyFile Folder Suggestions for AccuracySimplyFile provides very good folder suggestion accuracy out of the box. If you prefer to give it an extra boost, SimplyFile also does provide a way to tweak it somewhat. For example, if you have a set of folders into which you file most of your messages, you can run Train SimplyFile on specifically on them. This process will make SimplyFile pay special attention to those folders when suggesting filing locations.If you are the type who likes to have complete understanding and control of the process, you can go one step further:
Disable Automatically Monitor My Folders To Train SimplyFile in the Options window.
Click Clear My Filing History.
Run the Train SimplyFile Button command on the folders into which you file your messages. (You can just run it on the top level folder and enable the Also process subfolders option). You can also use the Folder Options command to hide folders into which you do not file messages.
SimplyFile commands for filing messagesThe primary functions for moving messages are:
One-Click-File (in Outlook 2010).
File-In (in Outlook 2010).
File Message and Suggested Folder Drop Down (in Outlook 2007 or older).
QuickPick.
Batch File.
File Thread and File Sender.
Most of these commands can operate either on a single message or on a multi-message selection.Filing sent messagesIn addition to filing messages in your mailbox, SimplyFile can prompt you to file messages you send. You can enable/disable that prompt using this option, located on the Filing tab of the Options window.UndoThe Undo File command allows you to see where the last message was filed and move it back if necessary.
Message Filing with Outlook 2010Instant type-ahead folder selection (QuickPick)Customizable hotkeys for fast mouse-free operationMessage Filing with Outlook 2007 or older
Our products are delivered via an electronic download.
Volume Discounts
1 - 4
$49.95
5 - 9
$46.95
10+
$43.95
Interested in volumes above 20 licenses or site licensing? Would you like to discuss special licensing arrangements? Please contact us at sales@unitedaddins.com.
SimplyFile in Outlook 2007 or older:
Filing Folder SuggestionsWhen you select a message in the main Outlook window’s message list, SimplyFile will display a suggested folder for that message either on the One-Click-File Button (in Outlook 2010) or immediately to the left of the File Message Button (in Outlook 2007 or older). If the displayed folder is the right folder for this message, click the button, and the message will be moved to that folder. That’s right - just one click is all it takes!If the suggested folder is not the right one, (which might happen initially, especially if you did not run Train SimplyFile), click QuickPick Button, then type a few letters of the folder name to find the right folder, then click File Message. That’s all it takes - just a few keystrokes. Alternatively, instead of using QuickPick, you can also pick the right folder from the File-In (in Outlook 2010) or theSuggested Folder Drop Down (in Outlook 2007 or older). We recommend that you do try the QuickPick window - it is very powerful.If SimplyFile is not sure about the right folder for a particular message, you will see “Select Folder...” in the folder suggestion field. This can happen in the first few days after you start using the product. Use QuickPick to file the message in this case.Optimizing SimplyFile Folder Suggestions for AccuracySimplyFile provides very good folder suggestion accuracy out of the box. If you prefer to give it an extra boost, SimplyFile also does provide a way to tweak it somewhat. For example, if you have a set of folders into which you file most of your messages, you can run Train SimplyFile on specifically on them. This process will make SimplyFile pay special attention to those folders when suggesting filing locations.If you are the type who likes to have complete understanding and control of the process, you can go one step further:
Instant type-ahead folder selection (QuickPick)
Customizable hotkeys for fast mouse-free operation
Message Filing with Outlook 2007 or older
