SendGuard

sendguard

SendGuard

$69.95

Avoid Common Emailing Mistakes that Look Unprofessional and Waste Valuable Time. You continue to write and send your emails the same way you always have. SendGuard automatically warns you and lets you take corrective action if it detects any of the common mistakes.

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Avoid Common Emailing Mistakes that Look Unprofessional and Waste Valuable Time
Dear Microsoft® Outlook ® User
Are you making any of these mistakes when writing and sending out emails?
Seemingly trivial mistakes made when sending out emails can make your emails look unprofessional. They can cause unnecessary delays in getting your full message across and waste valuable time (and money if your time is billable).
Have you ever …
  • Forgotten to attach an important file to an email
  • Had an email blocked because it got sent out with an empty subject
  • Accidentally clicked Outlook Reply-to-All (instead of Reply) on an email and informed too many people of confidential information
  • Accidentally clicked Reply (instead of Outlook Reply-to-All) on an email and then wasted your precious time going back to keep everyone in the loop
  • Sent an email using the wrong email account
  • Wrote and sent an email that you wanted to call back
Fortunately, you can prevent all of the above mistakes with SendGuard for Outlook. SendGuard providesAutomatic Protection by scanning your email messages and warning you if it thinks you are about to send out an email with a mistake.
  • SendGuard is an add on for Outlook that works inside Outlook.
  • There’s nothing new to learn! You continue to write and send your emails the same way you always have.
Here is a list of the most common mistakes that users make when sending emails and how SendGuard can protect you.
Mistake #1: Forgetting to send attachments can mean unnecessary delays as it often means one reminder from the recipient and one follow up from you before you get your full message across.
Automatic Protection: SendGuard looks for clues that you meant to attach a document and warns you if you didn’t.
Mistake #2: Not informing all parties because you accidentally did an Outlook Reply instead of an Outlook Reply-to-All..
Automatic Protection: SendGuard warns you if you click “Reply” on a message with multiple recipients
Mistake #3: Sending confidential information to the wrong people doing an Outlook Reply-to-All when you really should have done a Reply. This is especially true if the original sender had secretly kept you in the loop BCCing you.
Automatic Protection: SendGuard will ask you for confirmation when you click Reply-All and give you an extra warning if you were BCCed on an email
Mistake #4: Sending out emails with empty Subjects. Many spam filters block emails with blank subjects plus even if the recipient gets it, he may skip it.
Automatic Protection: SendGuard warns you if the subject is blank.
Mistake #5: You wrote and sent a not-so-diplomatic email while in a bad mood. If there was only some way ofcalling the email back!
Automatic Protection: SendGuard can delay all or selected emails for a preset time in your Outbox. This lets you change your message if you’ve had a change of heart after clicking Send.
For the super cautious, SendGuard can be configured from the settings screen to get confirmation before sending out emails to all or selected recipients.
Mistake #6: You have multiple email accounts and sent an email to an important client using the wrong email account. Your identity with a recipient is often linked to using the correct email account.
Automatic Protection: When you email someone for the first time, SendGuard will ask you if you want to establish the address from which you’re sending the message as your preferred sender account for that person. In the future, you’ll receive a warning if you try to email that person from a different email address.
Mistake #7: You needed to contact someone, found an old email from them and clicked Reply to create an email to them. The problem is that you forgot to change the Subject which may annoy the recipient and possibly delay a response.
Automatic Protection: SendGuard will prompt you to change the Subject if you do a reply on an old email (you can change the number of days that triggers this prompt on the settings screen)
Add on for Microsoft® Outlook ® to Protect You from the Most Common Email Sending Mistakes.
SendGuard prevents embarrassing mistakes that can make your emails look unprofessional and waste your valuable time. SendGuard is an add on for Outlook that installs inside Outlook so that you can continue to work the same way you always have.
SendGuard will automatically check all emails as they are being sent and warn you if it detects a potential problem. SendGuard protects you in 5 main areas.
  • Attachment Guard
  • Subject Guard
  • Reply Guard
  • Send Account Guard
  • Automatic Delay (Bad-Mood Guard)
SendGuard is in integrated product that includes all (plus more) of the protection outlined below.
Attachment Guard
Have you ever forgotten to attach a file to an email before sending it out? This is really annoying for both senders & receivers. It makes the sender look unprofessional and wastes time for both parties.
This add on for Outlook scans your email after you press send and warns you if you used words that indicate there should be an attachment, but did not attach a file. 
The keywords used to in scanning the message are configurable by the end user.
Subject Guard
Blank Subjects can also be a problem. In additional to making your email look unprofessional, it also increases the chances that the recipient will ignore your email because it is not immediately apparent what your email is about. In addition many spam filters automatically classify blank subject emails as spam.
Send Guard will warn if you try and send an email with a blank subject.
Another common problem is that may unintentionally send an email with the wrong subject. Does this sound familiar... 
You needed to contact someone, found an old email from them and clicked Reply to create an email to them. The problem is that you forgot to change the Subject which will may annoy the recipient and possibly delay a response.
SendGuard will prompt you to change the Subject if you do a reply on an old email (you can change the number of days that triggers this prompt on the settings screen)
Reply Guard
Replying to the wrong people can be both professionally embarrassing and costly. This add on for Outlook will warn you if:
You do a Reply (instead of a Reply All) on any email that originally had multiply recipients. (Are you keeping everyone informed?)
You do a Reply to All on an email on which you were BCCed. (The original sender probably BCCed because he does not want the other recipients to know that you are also receiving a copy of the email - a Reply to All will immediately alert them)
You do a Reply to All on any email. This can be turned off but many users prefer to get confirmation so that they are not accidentally communicating their thoughts to the wrong people.
Automatic Delay (Bad-Mood Guard)
Have ever wished that you had NOT sent an email? Maybe your response was "undiplomatic" because you were angry when replying.
This component of the SendGuard, add on for Outlook can delay the sending of your emails by a fixed number of seconds (set by you) so that you can get some time to change your mind.The delay can be automatically applied to outgoing emails or SendGuard will check with you before delaying an email.
You can also easily setup SendGuard to either delay all emails or only emails to certain email addresses.
Send Account Guard
Do you have more than one email account setup in Outlook? Using the wrong email account to send an email can make you look unprofessional and cost you business. Our add on for Outlook lets you set adefault email account for each person you communicate with so that you always use the correct email account.
If SendGuard does not recognize the email address of the person you are writing to, it will let you assign a default email account to it.
The next time you try and send an email to that person using the wrong account, SendGuard will automatically warn you and let you send using the correct account at the click of a button.
How to Download and Install SendGuard for Outlook 
 
Download SendGuard by clicking on the appropriate button.
Supports Outlook 2000,2002,2003, 2007, 2010.
Download SendGuard for Outlook
 
 
 
Save the Installation file
You will be asked to save the file to disk. Choose Save Fileand the file will be saved to your desktop (or to the folder you set for downloads in your browser options).
 
 
 
Run the Downloaded File
When the download is done, double-click on thedownloaded file. Click on Run to open the SendGuard Setup application to guide you through the rest of the installation.
 
 
 
Start using SendGuard in Microsoft Outlook.
Open Outlook and start using SendGuard.
SendGuard provides Automatic Protection by scanning your email messages and warning you if it thinks you are about to send out an email with a mistake.
 
Automatically Deploy to Client Computers in Enterprise or Organization
If you want to deploy our Outlook addins to your whole enterprise or organization (using Active Directory), please contact us at sales@unitedaddins.com. We will send you a link to an MSI installation package with instructions for customizing and deployment using Windows Server Group Policies.
SendGuard's price per license is $69.95 USD.
Need software licenses for Multiple Users? Save money with our volume license options.
Multi-User Value Pack
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Per Copy
Total
 
Buy 5-User Pack
Save 10%
$69.95 $62.95
$349.75 $314.75
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Buy 10-User Pack
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$69.95 $59.45
$699.50 $594.50
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Buy 25-User Pack
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$69.95 $55.96
$1748.75 $1399.00
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Buy 50-User Pack
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Buy 100-User Pack
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$6995.00 $4896.00
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Contact us at sales@unitedaddins.com for higher quantities or site and global licensing.