MessageSave

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MessageSave

$49.95

Easily save email messages outside of Outlook. Use MessageSave for email archiving, backup, document management, sharing, legal compliance, and much more.

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MessageSave benefits
  • Backup, save and archive Outlook e-mail messages on hard disk, network drive, CD-R, etc.
  • Save Outlook email messages, including attachments, as individual files.
  • Organize messages in file system folders for easy access, sharing and filing.
  • Institute consistent email archiving policy in your organization.
  • Keep email message along with other related documents.
  • Store messages for legal compliance.
  • Keep audit trail of email messages.
  • Standardize your organization’s email storage policy.
  • Reduce mailbox/PST size. Offload Exchange storage.
  • Automatically save messages with Outlook rules.
  • Process Outlook messages with custom scripts.
  • And much more 
You can achieve all of the above benefits without having to maintain a complex, expensive server-based solution. MessageSave integrates directly with Outlook for simplicity and ease-of-use, while providing flexibility and a level of customization required by power-users.
Features
  • Integrated with Outlook for one-click access.
  • Easily save one, multiple or all messages with one mouse click.
  • Flexible and customizable file and subfolder naming.
  • Save messages in .msg, .txt, .eml, mbox* , vCard (.vcf) and iCalendar (.ics) formats.
  • Works on sent and received messages.
  • Preserves email timestamps on saved files.
  • Saved .msg files include the entire message content, including attachments.
  • Compatible with Windows Desktop Search for easy searching and retrieval of saved messages.
  • Works on Tasks and Contacts.
  • Works on Public Folders.
  • Extensible with custom scripts. API reference.
  • Automatically save messages with Outlook rules (custom rule action) or using a scheduler.
  • Export Outlook folders as RSS 2.0 files.
  • Read messages in plain text without annoying images and popups.
  • Easily view/save full Internet (RFC 822) message headers.
  • Highly optimized for speed and size (download is only 420KB).
  • Compatible with 2003, 2007 and 2010.
  • Supports large-scale deployment and administration.
  • An ability to centrally control settings by system administrators.
  • Export email messages, Contacts and Calendar in format compatible with Mac Apple Mail and Entourage.
Store email in the file system with one email message per file.
Outlook users are used to having all their email stored in a single file - PST (or in a single Exchange server mailbox). This article offers an alternative. While this suggestion might seem unexpected at first, it does offer quite a few benefits.
Some of the benefits this system offers:
  • View email messages using the Windows Explorer.
  • Keep email messages together with other related documents (Word, Excel, PowerPoint, CAD, etc).
  • Easily share documents with colleagues.
  • Easily find email with search tools, such as Windows Search.
  • Easily archive email for compliance, retention and backup.
  • One message per file makes incremental email backups possible.
  • Avoid losing email due to PST corruption.
  • Reduce PST or Exchange mailbox size.
  • Move messages between computers.
View email messages using the Windows Explorer
Windows Explorer makes a surprisingly good email viewer. Message attributes, such as sender, received date, etc., can be displayed in Windows Explorer columns. You can sort on these fields by clicking on the column headers. (Note: To have MessageSave populate the "Author" column, enable the "Add sender information to saved files" option).
messages stored in a file system folder
When you double-click on a saved msg file, it opens in Outlook and looks exactly like it did when it was in your Inbox.
Selecting message format
By default, MessageSave saves messages in "msg" format. "Msg" files work great because they contain all the information about the original message. They open in Outlook and look and feel like if the message is still in your Outlook mailbox. You can reply and forward. All message attachments are preserved. You can even drag and drop and "msg" file back into Outlook. "Msg" files can also be indexed and search by tools, such as Windows Desktop Search for easy retrieval (see below for more details on searching the saved message files). We recommend that you use "msg" format unless you have specific requirements that call for something different.
Keep email with other related documents
Most users organize their files in project related folders. They keep all documents (Word documents, Excel spreadsheets, PowerPoint presentations, CAD drawings, etc.), related to a particular project, in the same folder. However, for email related to the same projects, users have to go somewhere else - Outlook. By keeping email messages in the file system, along with the rest of the project related files, you eliminate the need to constantly switch between File Explorer for regular documents and Outlook for email messages.
Easily share documents with colleagues
As you know, a PST file can be opened by one instance of Outlook at a time. This makes sharing email stored in a PST very difficult. If you store email as individual files on a file server or a shared drive, every user that have access to that drive can access the email messages stored there. If you already have shared folders for projects, that is a natural place to store email, so that it is easily accessible to everyone.
Easily find email with search tools, such as Windows Search
Storing email in the file system makes it very easy to search for it. Simply use Windws Search to perform full text searches on the saved files.
Windows Search is built into Windws 7 and Vista. For Windows XP it is available as a free download from Microsoft Windows Search for XP. Be sure to also download and install Windows Desktop Search Add-in for Outlook saved mail (.msg file) as well.
Email archiving
Email archiving becomes more and more important. Many industries, such as security dealers, healthcare, etc., have compliance regulations requiring them to archive and retain all client communications, including email. Storing email as individual files in the file system is a very effective archiving solution. You can
  • manipulate the archive using standard file backup and archiving tools
  • burn the archive to DVD/CD
  • make the directories read-only if required
  • control access with directory permissions
  • view email with Windows Explorer
  • search the archive using WDS
Incremental email backup
If you store email in a single PST file, email backup becomes a challenge, once a PST grows above a certain size. Receiving a single new message changes the PST file, which means the backup software has to copy the entire PST file. That can take quit a long time and takes a lot of space.
Storing every email in its own file means that when one message changes or arrives, you have to backup just that one file. That makes backups so much easier and faster, which means more users will actually use backups and avoid losing important email. This also makes incremental email backups very practical. And you do not need to shutdown Outlook to back up the saved msg files.
Avoid losing email due to PST corruption
Storing all your email in a single PST file can be a fairly risky proposition. If that file gets corrupted, you risk potentially losing all your email. Storing each email message in its own file means that if a single file gets corrupted, you lose just that one message. Do you feel safer already?
Reduce PST or Exchange mailbox size
By storing email in the file system, outside of Outlook you reduce the size of your mailbox.
If your mailbox is on an Exchange server, the mailbox size is likely limited by your system administrator. Don't you hate getting those "Your mailbox is over the size limit" messages?
If you are using a PST, keeping it small greatly reduces chances of corruption and keeps Outlook stable and fast.
Note: EZDetach is another great tool for controlling mailbox size by keeping large attachments out of it.
Move messages between computers
By saving individual message files to portable media (floppy, flash drive, etc.) you can easily move email between multiple computers in an office or between an office and a home computer.
To be honest, you can save Outlook email messages as individual files without any additional software, simply by using Outlook's Save As" command. However MessageSave does make this process a lot easier with features such as saving all messages in one shot, scheduled operations, etc. Download an evaluation version of MessageSave today!
This page lists a few scenarios where you can find MessageSave useful. These are certainly not the only situations where you can apply MessageSave. We encourage you to download an evaluation copy of MessageSave and see how you can use it in your environment.
  • Email data retention
  • Keep all related documents together
  • Consolidate and share email messages
  • Email backup
  • File sent email messages
  • Automatically process web requests/orders
  • Move messages between computers
Email data retention and archiving for regulatory compliance
In many cases, government regulations (such as Sarbanes-Oxley act) or corporate policies require that all customer interactions, including email correspondence, be recorded and retained for a certain period of time. MessageSave allows users to save and archive both incoming and outgoing email messages. It is a powerful and cost-effective alternative to installing and maintaining expensive server-based email archiving solutions. Storing email as individual files in the file system is a very powerful and cost-effective archiving solution.
  • manipulate the archive using standard file backup and archiving tools
  • burn the archive to DVD/CD
  • make the directories read-only if required
  • control access with folder and directory permissions
  • view email with Windows Explorer
  • search the archive using Windows Desktop Search
MessageSave provides a number of flexible options for centralized control of saved file location and naming. This enables system administrators to enforce organization data retention standards.
Keep all related documents together
Most users like to organize their files in project related folders. They keep all documents (word docs, excel spreadsheets, etc.), related to a particular project, in the same folder. MessageSave allows users to keep email messages along with the rest of the project related files, eliminating the need to constantly switch between File Explorer for regular documents and Outlook for email messages.
McGhee Productivity Solutions developed an action-management strategy for improving executive and employee performance. A part of this approach talks about organizing documents and email messages into objective, activity and project based folder hierarchy. Using MessageSave, you can save email messages in the same folders as your other documents, so that you have only one place to look for all relevant information.
Consolidate and share email messages
Using MessageSave, users can save email messages on a central file-server, thus enabling easy access and sharing of email data among multiple users in an organization. For example, multiple users working on a project, can save project-related email messages in a shared folder on a file server, so that all members of the team have access to the messages. If you already have shared folders for projects, that is a natural place to store email, so that it is easily accessible to everyone.
Email backup
Using MessageSave to save messages as individual files is a good way to back up email from both PST files and exchange mailboxes. Storing one message per file, makes incremental email backup practial. No longer do you have to save the entire PST when a single message changes. You can just save the messages that changed.
Also, keep in mind that pst files can not be opened from read-only media, such as CD-R/CR-RW. So if you would like to burn email backups to a CD (or put them on a read-only disk), saving individual messages with MessageSave is a great way to do it.
File sent email messages
MessageSave has an option to file sent email message. The option is called "Prompt to save sent messages". It is located in MessageSave's "Advanced Options" dialog. When you enable this feature, every time you send a message, MessageSave will prompt you whether you would like to file a copy.
Automatically process web requests/orders
In many cases web-based order or support forms generate automatic email messages. MessageSave integration with Outlook's Rules Wizard and an ability to execute custom script on saved message files provide an excellent way to automate request processing.
Move messages between computers
By saving individual messages to portable media (floppy, flash drive, etc.) you can easily move email between multiple computers in an office or between an office and a home computer.
This page shows a few MessageSave screen shots. Here we show MessageSave in Basic Mode, to illustrate how easy it is to use it.
MESSAGESAVE VIDEOS
MessageSave Basics
Using QuickJump with MessageSave
 
MESSAGESAVE SCREEN SHOTS
Message Save archive screenshot 1 thumbnail
Message Save archive screenshot 2 thumbnail
Message Save archive screenshot 3 thumbnail
 
 
 
Our products are delivered via an electronic download.
VOLUME DISCOUNTS
1 - 4
$49.95
5 - 9
$46.95
10+
$43.95
Interested in volumes above 20 licenses or site licensing? Would you like to discuss special licensing arrangements? Please contact us at sales@unitedaddins.com.