Lucatec® Mask


Lucatec® Mask


The Lucatec® Mask Add-in for Microsoft Office Outlook® is a small utility which automates certain routine tasks if you have set up public eMail accounts for individual departments, branches or tasks of your organization.

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Screenshot of "Send As" permission
Apart from your personal eMail address/mailbox you may have access to one or more shared mailboxes or Public Folders, e.g. for your department or for special functions like user support. If you want to send an eMail on behalf of that team or function you have to manually enter the respective sender address into the “From” field. Otherwise the mail would be sent from your personal email address and any replies would end up in your personal mailbox rather than in the team’s folder (and you would have to remember to move same to the shared mailbox for other users to be able to view it). You might furthermore have to take care to use a special message signature appropriate to the current sender.

Screenshot of "Send on behalf" permission

This is where Lucatec® Mask steps in: It will automatically determine the correct sender address, save target and signature to use based on the current folder context (e.g. whether the user is currently inside a shared mailbox or mail-enabled Public Folder). It can set the sender address to any arbitrary address that the user has been granted “Send On Behalf Of” or “Send As” permissions for.
Lucatec® Mask’s default behaviour was designed with the most common scenarios in mind. For instance, mails sent from a mail-enabled Public Folder or any of its sub-folders will automatically be sent on behalf of that folder and the respective sent messages will also be stored inside that very folder. Likewise, messages sent from within a shared mailbox will naturally be sent on behalf of that mailbox and be saved in that mailbox’s Sent Items folder. All this will work right from the get go without you having to perform any additional configuration. It doesn’t stop there, though: If your requirements are more complex than these two examples you have a powerful set of individual configuration options readily available at your finger tips to fine-tune the behaviour.
View a Flash demo of Lucatec® MASK in action!
Feature Overview
  • Automatically determines appropriate sender properties of shared Exchange®Server mailbox accounts and mail-enabled Public Folders without further need to perform manual configuration See this feature in action!
  • Automatically sets the From field depending on your current location in the Outlook folder tree See this feature in action!
  • Optionally moves or copies sent messages to the relevant mailbox's Sent Items folder, the originating Public Folder itself or a freely selectable folder of your own choice See this feature in action!
  • Allows to auto-insert signatures depending on the current folder selection - different signatures can be defined for new messages and replies or forwards respectively See this feature in action!
  • By using default naming rules for signatures, it becomes unnecessary in many cases to set up signatures at the folder level. Instead, Lucatec® Mask can simply determine which signature to use by the name of the folder/mailbox or the mail account associated with it
  • Synchronizes Outlook signatures with a central network location, thus making it possible to administer them at a single location
  • When designing your email signatures you can use dynamic placeholders, e.g. for the name or address of the current user or even for inserting the contents of an external file. When the signature gets inserted into the message these get automatically replaced with the desired contents. This way, the same signature template can be used for multiple users, further decreasing the administration effort.
  • Better yet, dynamic placeholders in signatures are actually integrated with Active Directory, i.e. you can use any of the attributes associated either with the current user or the message's sender inside the signature, such as Department, Title, Phone, Mailing Address, etc.
  • Allows overriding of sender properties for individual folders, even when they're not mail-enabled otherwise (useful e.g. for sub-folders of mail-enabled public folders or for sorting messages sent from a public folder into a different, dedicated folder) See this feature in action!
  • Intelligently handles sender properties when replying to or forwarding messagesregardless of the current folder selection
  • Can automatically reuse the original recipient as the new sender when replying to messages inside a folder where messages addressed to multiple valid senders are collected
  • When doing a "Reply All" on behalf of another account mimics Outlook's behavior when doing "Reply All" on one's own behalf, i.e. it removes the sender from the list of recipients (except when the message being replied to was sent by that account)
  • Evaluates folder options recursively, i.e. if you need the same sender/signature settings for multiple sibling or nested folders, it is sufficient to have them defined for the top-level folder - a per-folder override (see above) is still possible See this feature in action!
  • Allows to define a list of valid senders which you can then select from a dropdown list before sending a message. This list can optionally be auto-populated by scanning the available mailboxes and Public Folders in your Outlook profile.
  • Allows to associate options with valid senders, i.e. when you change the sender manually the sent message will automatically be moved to the target folder associated with that sender regardless of what folder you had selected when you created the new message.
  • Provides a popup dialog to view and edit options applied to the current message. This dialog can also be shown automatically whenever you send a message thus allowing you to verify (and possibly correct) the sender selection on the fly. This can be suppressed selectively based on whom you're sending the message to.
  • If you occasionally want to save sent messages to a different folder than the one that's defined as the default for a given sender, Lucatec® Mask will still save you time: instead of having to browse for the alternative target folder each and every time you need it, it simply remembers all the folders you've ever used for a sender and allows you to select them from a dropdown list when you need them.
  • Allows to display the actual sender of sent messages as an additional column in folder views without disclosing this information to recipients.
  • Can also be used with non-Exchange mail servers
  • Allows globally defining sender/signature settings to be used for all messages on a per-user basis - a per-folder override (see above) is still possible See this feature in action!
  • Includes a true multi-language user interface with built-in support for user-supplied translations. Furthermore, this enables users working in a Citrix-/Terminal Server environment who share a single installation to freely choose Lucatec® Mask's language
  • Installer optimized for unattended mass-deployment, i.e. allows to perform scripted registration and setting of default options at installation time
  • Tested on Microsoft Exchange® Server 2007 and 2010, Microsoft Outlook®2003, 2007 and 2010 (NEW in 3.0!) with the latest Service Packs
  • Supports Microsoft Windows® XP, Vista, Windows 7 and both Windows 2003 and 2008 Server with the latest Service Packs
  • Licenses are distributed in the form of a license key combined with the name of the licensee (will be queried during the order process).
  • After registration the name of the licensee will be visible in the application's user interface. Keep this in mind when ordering for a third party!
  • Standard licenses are available in our online shop. These licenses are valid for a specified number of users that will be using the application. Volume discounts are available for these licenses (also see below for alternative licensing models).
  • Every online order will result in exactly one licensee/key pair which contains the entire licensing information. You should use this license for all installations you aquired the license for.
  • The terms (i.e. especially the number of licensed users) of multiple licenses installed in a Citrix/Terminal Services environment will not "add up"! Only the terms of the key that was registered last will be effective! If you find that you need more licenses than you originally ordered, please contact us directly about special upgrade keys (also see below).
  • Special-priced licenses are available on request, e.g. for customers...
    • ...with 250 or more users.
    • ...with users connecting via VPN, Citrix or Terminal Services.
    • ...with users in many different locations.
    • ...who represent academic or public institutions.
    Please contact us at if you are interested in such an offer.
The downloads available here are fully functional but unless you register a valid license key the add-in will only work for 100 sent messages. Starting with the 50th message, Lucatec® Mask will display a reminder every time you start Outlook. Furthermore, in trial mode, the add-in will expire on a fixed date, usually about 6 months after the release of the version in question. 
Take a Tour of Lucatec® Mask!
We have created a few short online presentations to give you a first impression of whatLucatec® Mask can do for you. To view the demos you will need the Adobe Flash plugin.
Click on the banners below to see the demos. Please be patient while they load. On a 64kbps ISDN line they will each take between 2 and 4 minutes to load, much less if you're on broadband (e.g. DSL or cable).
Basic features of Lucatec® Mask
View a Flash demo of Lucatec® MASK's basic features in action! 
(runtime: approx. 4 min., 0.6 MB, 800x600 pixels)
Topics covered
  • Sending mail on behalf of a shared mailbox account.
  • Sending mail on behalf of a mail-enabled Public Folder.
  • Overview of Lucatec® Mask's basic Options.
  • Leaving a copy of sent items in one's own Sent Items folder.
 View the demo...
Advanced features of Lucatec® Mask
View a Flash demo of Lucatec® MASK's advanced features in action! 
(runtime: approx. 15 min., 2.0 MB, 800x600 pixels)
Topics covered 
 View the demo...
Install and Go!: No manual configuration required at all for most common usage scenarios! (i.e. when the server is Exchange, by default mail from secondary mailboxes is sent on behalf of that mailbox and stored in the corresponding Sent Items folder while mail sent from mail-enabled Public Folders is sent on behalf of and stored in that folder)
Smart Sender: Automatically set the sender of new messages depending on context (e.g. current folder selection)
Smart Target: Automatically move sent messages to an appropriate target folder (e.g. messages from a secondary mailbox into the Sent Items folder of that mailbox)
Copy of sent message in own Sent Items folder
Smart Sigs: Use different signatures for messages depending on context (e.g. current folder selection, reply/forward or new message)
Actual Sender column in folder views allows you to keep track internally of who actually sent a message on behalf of a shared account without having to disclose that information to the recipient.
Smart Reply: Intelligently handle sender, target folder and signature when replying to or forwarding messages (e.g. when replying to a message that was opened via Outlook's New Message notification window, use the sender properties relevant for the Inbox folder rather than the currently selected one)
Smart Reply-All: Excludes the sender from the list of recipients when doing a Reply-All on a message in shared folder or mailbox.
Reply as original recipient: when replying to a message inside a mailbox or folder that collects incoming messages for different accounts, automatically use the recipient of the original mail as the sender
Sender Name Disambiguation: Gets rid of Outlook name resolution prompts (e.g. when you have both "MyCompany" and "MyCompany Info" in your addressbook and you're creating a message on behalf of "MyCompany" Outlook will not prompt you for the account you meant)
Available User Interface Languages
Multi-language user interface: Allows switching the user interface language at runtime. Will by default use the same language as Outlook (if available).
Advanced Signature features
External Signature Sync: Automatically synchronizes your Outlook signatures with a list of external files, e.g. on a network share. This is an easy way to ensure that users are using the latest version of a common signature.
Default Signature Naming Rules: Avoids having to manually set up signatures for every shared mailbox or folder.
Expandable Signature Macros: Makes sharing signature files between users easier by allowing you to use dynamic placeholders for common or user-specific elements inside of them.
"Expand-on-Sync"-Sig.Macros Improved versatility of externally synchronized signatures by expanding macros directly as they are copied into the local user profile.
Sig.Macro: Insert current user name: Inserts the display name of the current user into your signature. When sharing common signature files for users of a shared mailbox this will allow them to still have their name shown in the signature.
Sig.Macro: Insert current user's email address: Inserts the SMTP address of the current user into your signature. (e.g. for putting mailto:-links inside the signature)
Sig.Macro: Insert Sender's name: Inserts the display name of the used sender account into your signature.
Sig.Macro: Insert sender's email address: Inserts the SMTP address of the used sender account into your signature.
Sig.Macro: Insert current user's detail: Inserts arbitrary Active Directory attributes associated with the current user into your signature. (e.g. position, department, extension, etc.)
Sig.Macro: Insert sender's detail: Inserts arbitrary Active Directory attributes associated with the used sender account into your signature. (e.g. country, company address, etc.)
Sig.Macro: Include file contents: Insert contents from any external file (e.g. from a network share) into your signature. The specified file name may also include environment variables that allow you to refer to user-specific directories such as%HOMESHARE% or %TEMP%
Sig.Macro: Include signature: Simplifies combination of multiple signatures.
Embedded images in signatures
Folder Options
(configure delivery options based on folder context)
Folder Options: Configure sender, target folder and signature for individual folders (e.g. move items sent on behalf of a Public Folder into a dedicated sub-folder or send items sent from an otherwise non-mail-enabled folder on behalf of a distribution list)
Recursive Folder Options (see previous) (e.g. to use the same sender for a whole set of Public Folders without having to configure this for every single folder)
Folder Options for non-mail folders (e.g. for mailbox root folders, so you can set up the options in a single location and have them apply to all folders inside that mailbox)
Default Message Options (previously known as "User Options")
(allows per-user configuration of default delivery options)
Default Sender (e.g. in situations where no specially configured folder context is in effect or simply to override the sender for ALL outgoing mail)
Default Target folder (e.g. in situations where no specially configured folder context is in effect or simply to save ALL outgoing mail to the same location)
Sender Options
(allows configuration based on the chosen sender)
Valid Senders List: Simply select senders from a drop-down list of configurable entries
Sender Options: Automatically adjust target folder according to sender selection (see previous)
Manual Entry Handling: Automatically apply Sender Options (see previous) after manual changes to the "From" field
Profile Scan: Allows single-click configuration of the Valid Senders List (see above) and associated target folders by scanning your user profile for shared mailboxes, mail-enabled Public Folders and folders with explicit Folder Options
Message Options Dialog
(allows out-of-context sender configuration)
Message Options Dialog: Allows (among other things) changing the target folder after message creation
Message Options User Verification: Optionally show Message Options automatically before sending so users can verify sender and target folder
Verification Exclusion Patterns: Optionally suppress the Message Options popup (see previous) for individual recipients(e.g. you might not want to be prompted for a sender when sending to co-workers)
Target History: Remembers frequently used alternative storage folders per sender account and presents them in a handy selection list. (useful when you occasionally want to store messages sent on a certain account's behalf to a different folder than the default target location)
Functionality specific to individual versions of Microsoft Outlook
Outlook 2010 (and possibly later)
Backstage View: Quick access to and better overview of the addin's configuration.
Inclusion of Valid Senders in sender selection list: Select senders defined in Lucatec® Mask directly via Outlook 2010's new "From"-dropdown control
Compatibility with option to "Use Microsoft Word to edit E-Mails"
(only applies to Outlook 2003 and earlier)
Display inserted sender in "From" field
Insert signatures
Provide Message Options to edit sender and target folder after message creation
Move or copy sent messages
Functionality specific to Microsoft Exchange Server
Functionality inside additional mailboxes
Auto-detect user account associated with selected mailbox folder and preset it as the default sender for items sent from that mailbox
Auto-detect Sent Items folder associated with selected mailbox folder and use it as the default target folder for items sent from that mailbox
Option to move items deleted from a mailbox into the Deleted Items folder of that mailbox
Allow to send on behalf of user accounts (have to be listed in the GAL)
PolyGone: Keep Out-of-Office state of additional mailboxes in sync with primary mailbox
Functionality inside Public Folders
Auto-detect address book entry associated with selected mail-enabled Public Folder and use it as the default sender for items sent from that folder
Allow to send on behalf of any mail-enabled Public Folders(have to be listed in the GAL)
Recursive Folder Options (see above) also work when sub-folders are accessed via the Public Folders' Favorites.
Display Replied/Forwarded state icons for items in Public Folders just like Outlook does in mailboxes (requires Permission Level "Editor").
Other Exchange-specific functionality
Allow to send on behalf of Distribution Lists (have to be listed in the GAL)
Deny access to Folder Options when user permissions on folder are insufficient
Features to ease work for administrators
Support for scripted/unattended (mass-)installations - Default program settings (including licensing information) can be supplied at installation time via an automatically generated configuration file 
Licensing unaffected by "hidden" Outlook instances(sometimes external software (e.g. such used for synchronizing Outlook contacts with a PDA-device) will load additional instances of Outlook in the background - this feature prevents these from using up additional licenses)
Simplified handling of licenses in Mult-user environments (e.g. Citrix/Terminal Server) - easily control which users should have the addin activated and which don't.
Supported Software Platforms
Supported versions of Microsoft Outlook
Outlook 2010 (32bit)
Outlook 2007
Outlook 2003
Outlook 2002/XP
Outlook 2000
Supported versions of Microsoft Exchange Server
Exchange 2010
Exchange 2007
Exchange 2003
Exchange 2000
Exchange 5.5
Supported versions of Microsoft Windows
Windows 7
Windows 2008 Server
Windows Vista
Windows 2003 Server
Windows XP
Windows 2000
1 - 4 users
75,00 € / user
5 - 9 users:
60,00 € / user
10 - 99 users:
50,00 € / user
100 - 199 users:
33,00 € / user
200 - 255 users:
27,00 € / user
More than 255 Users:
Please contact
(all prices given in Euro per user, excluding VAT - volume discounts only applied per order)