Email Merge for Outlook


Email Merge for Outlook


EmailMerge for Outlook, allows you to generate large numbers of personalized emails using your contact list of customers and friends.

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Studies have shown that personalized emails are opened more often and get triple the response rate from prospects. More responses mean more sales.
How to Email Merge for Outlook (What is Email Merge?):
Email Merge for Outlook is an Outlook mass mail add on that makes it easy for you to send large numbers of personalized emails using your existing contacts. This revolutionary digital mail merge with Outlook inserts customized salutations into each message you send.Which would you rather receive:
“Dear Customer…”
“Dear Mr. Mitchell…” “Dear Sally…”
When recipients see their own name at the head of an email, they are more inclined to reply because they feel you singled them out for personal attention. Using our Outlook mail merge software to personalize the message tells your addressee it was meant specifically for him or her.
Sends Clear Message: “This is NOT Spam”
Email Merge for Outlook also reduces the chance that your message will be viewed as spam and deleted unread. That’s what makes it one of the best mass mail add on for Outlook that you can invest in.
How It Works:
Our Outlook mass mail add on uses Categories to help you organize lists of contacts to send personalized mail to. The email merge software wizard shows you how and you’ll be “merging” in no time!
Other Powerful Features: 
  • Easy wizard interface teaches you how to email merge in just minutes.
  • You can use addressees from any Outlook contacts folder or subfolder.
  • Our email merge software is compatible with Rich Text and HTML emails.
  • It works with attachments.
  • It can be used to send personal greetings, too, for the holiday season and other occasions.
NEW! Email Merge Pro for Outlook
For advanced applications, we also have Email Merge Pro for Outlook. This is an enhanced product with more great features and the same easy-to-use user interface.
Do even more with the PRO Version:
  • More Email Merge Outlook Fields (55 fields supported in total – Standard version has 12 fields)
  • Delayed/Batch Sending to get around ISP restrictions on e-mails sent out
  • Send on behalf of others (Microsoft Exchange only)
  • Send personalized emails from any email account – not just the default account
  • Use Contacts from external sources (Microsoft® Excel ®, Microsoft® Access ®, CSV file and Global address list)
What are the differences between the PRO and Standard Versions?
What version of Email Merge is right for me?
EmailMerge for Outlook (Std Edition) $39.95 
EmailMerge for Outlook (PRO Edition) $69.95 
Operates inside Microsoft® Outlook®
When you’re ready to create your email message, just use the EmailMerge for Outlook toolbar on the Outlook email window.
Easy to use Send Wizard
Steps you through the creation and send process. You’ll never have to stop and wonder what you should do next – EmailMerge for Outlook takes care of it all.
One-Click Quick Merge
Makes simple mailings even faster.
Insert personalized fields within the email
For example, instead of greeting your reader with “Dear Friend,” you can include your reader’s first name (for example, “Dear Chloe”). This catches their eye and encourages them to keep reading.
Use any contact from your Outlook Contacts folder, sub-folders, or distribution lists
Create and save different lists of people (for example, Sales Team) and send personalized emails at the click of a button.
Uses Outlook categories to organize your contacts
Grouping your contacts into categories (for example, Clients, Prospects, Neighbors) enables you to quickly locate the addressees you need.
Send email with attachments
Ideal for sending calendars, Microsoft® Excel ® files, Microsoft® Word ® documents – even amusing videos!
Supports HTML and RTF formats
Send highly polished, eye-catching emails. Ideal for those whose livelihood depends on attractively presenting information (graphic designers, website designers).
NEW! Template Manager
Save time, rework and mistakes by using Email Merge 3’s integrated Template Manager to create and use your own templatesIf you send out emails with similar formatting or content then this feature alone will save you a lot of time by reducing the amount of rework you need to do each time you send out emails.
NEW! Professionally designed email templates
Professional Designs that you can use immediately to create your own newsletters. All templates can easily be edited (you don’t have to be a HTML or graphics guru)
Supports Microsoft Word® as an email editor
You don’t need to use Word as your email editor to use EmailMerge, but if you do, Word’s advanced formatting features can improve the look and feel of your emails.
Works with Outlook 2010 (32 bit) (as well as Outlook 2000, 2002, 2003 and 2007)
Take advantage of the new Outlook 2007 and Outlook 2010 features without having to give up EmailMerge for Outlook.
Automatic replacement of any empty m-fields with text
Your emails will always look professional. For personalized emails, define rules for how EmailMerge for Outlook handles missing contact fields. For example, if a specific contact doesn’t include a last name, set up EmailMerge for Outlook to replace [LastName] with “Colleague.”
NEW! Preview Emails before creating and sending
You can now preview emails in the Email Merge Wizard to see exactly how they will look when they are created for sending out.It’s reassuring to see that the emails have been personalized with ALL the required information before they are created and sent out!
Supports CC or BCC fields
CC or BCC a copy of all merged emails to any email address for tracking purposes. (PRO Version has more advanced features-see below)
NEW! CC or BCC based on field data
Email Merge PRO lets you CC and BCC emails based on field data. You could send emails to a primary email address and CC them to say an assistant’s email address… or you could BCC all emails to relevant sales managers.
Send attachments to recipients
Attach as many files as you want to your master email. All recipients will get a copy of all attachments (PRO Version has more advanced features-see below)
NEW! Send attachments to recipients based on field data
Send personalized attachments using the Email Merge Wizard… choose what data field has the name of attachments and Email Merge will send a different attachment to each recipient.
NEW! Faster Loading of Contacts
Nobody likes waiting around for the computer to do its work. Your contacts will now load up to 4X faster.
NEW! Save Sent (merged) emails to a different folder
With Email Merge 3 you can choose a destination folder where merged emails will be filed… or you can choose to have the emails deleted after they are sent.You will have a cleaner less cluttered Sent Items folder and better control over your campaigns.
Emails created and sent out automatically (or created in the Drafts folder)
For particularly SENSITIVE EMAILS, you may feel more comfortable seeing the actual email (not just a Preview) before they are sent out.Email Merge can create and save emails to the Drafts folder.
You can check them and add additional content to selected emails if you wish before sending them out manually
NEW! Batch Send Emails from the Drafts Folder
You can still send emails out easily if you chose to create emails to the Drafts folder (instead of sending them out automatically).Select multiple emails from the Draft folder and have them all sent out at the click of one button (instead of having to open and send each email one at a time).
NEW! Superior support for mailing lists saved in Excel, Access and CSV files
Email Merge for Outlook can work directly with mailing lists saved in Excel, Access and CSV files.You no longer need to rename the fields to match Outlook field names… EmailMerge will use the fieldnames you have in your data.
NEW! Do Not Send List
ELIMINATE the risk of annoying customers using Email Merge 3’s Do Not Send List.Add an email address to that list and Email Merge will never send an email to that address… even if you accidentally decide to.
You can be rest assured that your emails will not annoy your customers or get you blacklisted to their Junk Mail folders.
Delayed batch sending
Works around restrictions some ISPs have for the amount of email sent at one time.
Send on behalf of other users (Microsoft Exchange® Only)
Enables others to send email on your behalf (for example, an assistant sending email for a manager).
Choose email account to send from (that is, send personalized emails from any email account – not just the default account)
Many of us now have different email accounts (for example, one for personal use and one for business). For each email merge, you can specify the email account Email Merge Pro for Outlook uses when sending. This ensures that your addressees recognize who the email is from and keeps the email out of the spam folder.
Use Contacts from external sources:
This feature is great if you’re working with a temporary contacts list that you don’t want to import into Outlook.
Advanced Contacts Filter
Quickly isolate a list of contacts with specific criteria (for example, sending only to contacts in Arizona). It’s a quick and specific way to narrow your addressee list.
EmailMerge for Outlook (Std Edition) $39.95  
EmailMerge for Outlook (PRO Edition) $69.95  
Send Your First Email Blast Using EmailMerge for Outlook’s Easy-to-Use Wizard
Use Microsoft ® Outlook ® to Create Personalized Invitations and Greetings - In 5 Minutes or Less! 
You only need to know how to click ONE Button. EmailMerge is very easy to use and will take you step-by-step through anything else that you need to do.
Below are some easy steps on how to email merge. Click on the little arrow beside the Email Merge button on the Toolbar/Ribbon in the Inbox:
Outlook 2010
Outlook 2007,2003,2002/XP,2000
Step 1: Which Email do you want to Send to Your List?
You can choose whether to start your email merge process with a Blank email or select an Email template (pre-set email) you created.
Select your email and Click Next >
Step 2: Locate your Contact Source
Email Merge provides you with 7 choices from where you can select your contacts from both inside Outlook and external files.
Select your contact source and Click Next >
Step 3: Where are your Contacts?
This step allows you to select specific Folders/Lists/Sheets/Tables from where you want to load the contacts from. Depending on your choice in the previous step, the below screen will change.
Select your contacts Folders/Lists/Sheets/Tables and Click Next>
Step 4: Who do you want to send this e-mail to?
Select (tick) the people to whom you want to send this email.
Click Next >
Step 5: Confirm Your Mailing ListEmail Merge will display a list of all contacts you had selected to be added to your current sending list. You can verify and confirm your list here.
Click Next >
Step 6: What if some Contact information is missing?Here you can define rules for how to Email Merge as Outlook handles missing contact fields.
Click Next >
Step 7: Preview Your Emails you can create/edit and preview your merged emails before proceeding with the merge
Once your email is ready, Click Next >
Step 8: When and how do you want to send your emails? Here you can configure some sending options
Click Next >
Step 9: Create and Send Emails Here you can choose the Email Account to sent the emails from, select where the merged emails should be filed and/or save all your merged emails to the Drafts folder for further verification before sending emails
Click Finish
Download EmailMerge for Outlook (FREE Trial and Full Version)
Download EmailMerge by clicking the button on the right.
Supports Outlook 2000,2002,2003, 2007, 2010(32 bit)
Download EmailMerge for Outlook Standard Version
Save the Installation file
You will be asked to save the file to disk. Choose Save Fileand the file will be saved to your desktop (or to the folder you set for downloads in your browser options).
Run the Downloaded File
When the download is done, double-click on thedownloaded file. Click on Run to open the EmailMerge Setup application to guide you through the rest of the installation.
Start using EmailMerge in Microsoft Outlook.
Open Outlook and start using EmailMerge. EmailMerge adds a new toolbar inside Outlook for you.
To start a mail merge, click on 'Email Merge Wizard' on the toolbar.
Automatically Deploy to Client Computers in Enterprise or Organization
If you want to deploy our Outlook addins to your whole enterprise or organization (using Active Directory), please contact us at
We will send you a link to an MSI installation package with instructions for customizing and deployment using Windows Server Group Policies
Price per Unit
1 - 4
5 - 9
10 - 24
25 - 49
50 - 99
100 - 499
500 and above
For quantities above 1,000 licenses please contact us at to get an attractive quote.
Which version of Email Merge is right for you?
Email Merge Standard Edition -  $39.95
Personalize emails with up to 12 fields
Template Manager
10 Professionally Designed Templates
Use contact data from Outlook
Email Merge PRO Edition - $69.95
Personalize emails with up to 55 fields
Template Manager
20 Professionally Designed Templates
Use contact data from Outlook
Use contact data from Excel, CSV, Access etc
Send different Attachments, CC, BCC based on data
Schedule Emails for sending later
Support for Multiple sender accounts
Do Not Send List to avoid spamming recipients
plus much more