One email template – many personalized signatures
You can create one, unified signature disclaimer template and automatically stamp personalized signatures centrally on Exchange 2010. No more tinkering with signatures on users’ machines.
Signatures with Active Directory data
Create and add email signatures with dynamic content on Exchange 2010. You can easily include placeholders pulling users’ info and adding it to a signature on the fly. Add e.g. first name, last name, company, mobile phone, email, etc.
Logos and photos in email signatures
Easily add images, logos, branding, banners and even users’ photos to Exchange 2010 mail. A built-in, handy HTML editor lets you do it quickly.
Add QR codes to email
You can encode e.g. your contact details and stamp them to email inside a QR code to let mobile users quickly copy and save them. The QR codes can contain Active Directory variables, and are generated on the fly, which means they are automatic and personalized.
Signatures for Outlook, iPhone, Android and more
The program supports all popular mail clients. No matter if you use Outlook, OWA, Mac, iPad, iPhone, Android, BlackBerry or Windows Mobile, you will still have your Exchange 2010 emails stamped with unified and professional email signatures.
Composing email signatures is a breeze
The signature editor is like a word processor and lets you create complex HTML and RTF signatures with no coding experience. Just launch it and go for a spin.
Different signatures for different users
With this program you can apply email signatures for the entire company, selected groups or users depending on selected criteria like senders’ or recipients’ scope, email address, domain, etc.
Signatures display in Sent Items
Hub Transport Rules signatures are not displayed in Sent Items. CodeTwo Exchange Rules 2010 fixes it and now your users can view them in any mail clients in the Sent Items folder.
Signatures exactly where you want them in email
You can decide where you want the signature or disclaimer to be added to your email – as headers, as footers, always at the very bottom, or right below your latest reply.
Beef up your email marketing
Adding and rotating clickable email banners to your correspondence might boost your email marketing and be a powerful way to promote your products or services.
Testing email rules
We have created a rules tester that resembles an email client and lets you virtually test your email rules by sending mock messages with signatures and disclaimers.
Scheduling email rules
We have also added a nifty rules scheduler that allows you to specify time ranges in which email rules should fire on your messages. It comes in handy for broadcasting marketing messages in email.
Lightning fast deployment and easy-to-use
It’s just “Next, Next, Finish” to install the program on your Exchange 2010. The predefined rules, videos and quick tours will help you be up and running with a few clicks. And you don’t have to go it alone.
Test for free for 30 days!
You’ll get a free 30-day trial with full technical support via email, phone, chat and online sessions. We can also extend the trial period for you if it’s necessary to fully test the program. If you have any questions, just drop us a line and we’ll be very happy to assist.
CodeTwo Exchange Rules Pro boosts the standard mechanism of email rules on Exchange server 2010 / 2007 and makes creating them straightforward. It also gives more options than Hub Transport.With just a few clicks you can create complex email autoresponders containing reply texts and attachments, apply forward rules rerouting emails to selected users (including external addresses). You can also modify "From" fields in messages, add, compress, archive or strip email attachments on the fly, block spam, automatically check message content and filter emails. Adding email signatures and disclaimers for Exchange is also a snap and can be done even by your marketing team remotely.
Rewrite Sender's AddressRewriting Sender’s Address option enables you to easily and automatically modify the From field when the message travels via Exchange Server. It might be indispensable when some people in your company use their own email addresses for internal correspondence (e.g. mark@domain.com and john@domain.com) but want to use e.g. their team address support@domain.com for all outbound emails. It is also helpful e.g. for PAs or secretaries who need to send emails as their boss. What is more, it lets you avoid problems with Exchange "Send as" permissions.
Removing confidential informationCodeTwo Exchange Rules is able to rub out confidential information from all emails traveling via Exchange Server. Each email is scanned and all predefined strings are removed or turned into asterisks. Because of this, you do not risk leaking confidential information from your company.
Attachment control and filteringCodeTwo Exchange Rules Pro has an advanced email attachments control feature. You can create email rules that will add one or a number of attachments to certain messages. Email attachments can be added directly from a hot folder created in Exchange Server. What is more, you can easily make the program compress, strip/dump or delete selected attachments from selected messages.
Email reroutingYou can set up the program to reroute certain emails containing words you selected from phrase containers. The program scans emails and categorizes them according to a group of given phrases. Such messages may be blocked, forwarded to other addresses or undergo any other action planned by the administrator.
Images, Company Logos and Employee Photos in Email SignaturesCreate email signatures and disclaimers with images, company logos, advertisement banners and even users' photographs. Each of your users can have their own photo (pulled from Active Directory) automatically added to their email signatures. You can easily upload images to Active Directory using a free tool called CodeTwo Outlook Directory Photos. Adding a picture to a signature is then as easy as adding a {Photo} AD placeholder to it using a built-in WYSIWYG template editor.
Support for Popular Mail Clients and Mobile PhonesYou don't have to worry about email clients or platforms your users have. CodeTwo Exchange Rules Pro supports all popular email clients, mobiles phones and tablets that can be connected to Exchange: Outlook, OWA, OMA, BlackBerry, iPhone, iPad, iPod, MacMail, Entourage, and many more. We have the best signature positioning algorithm on the market which makes our software one of a kind. Only CodeTwo Exchange Rules Pro is able to properly recognize all message headers in emails sent from all popular mail clients and mobile devices. It guarantees that auto-signatures are always appended in a predefined position.
Dynamic Content DisclaimersCreate dynamically generated personal signatures. Include information pulled from Active Directory, i.e. first name, last name, company, department, phone numbers and more. If you change this information in Active Directory, your new signatures will also be updated. 
End-user Signature ControlUsers can suppress or force signatures or disclaimers for certain messages. All you have to do is to create phrases users will use either in the body or subject of a message to force or suppress signatures and/or disclaimers in certain messages. 
Support for Footers, Headers and Side BannersPlace your signatures or images wherever you want in an e-mail. Apart from footers, you can use headers or stamp side-banners. Signature editor allows you to easily design and test signatures for each part of the message. 
Themes and stationery removerThe program is capable of removing email stationeries or themes, which helps admin maintain a uniform look of company correspondence, regardless of how end user mail clients are configured. 
The best signature positioning algorithmCodeTwo developers together with a group of scientists from Wroclaw University of Technology have created a complex and reliable algorithm that guarantees your Exchange signatures are always inserted in a preselected area in the message correspondence irrespective of a mail client used. It supports all popular email clients as well as mobile devices that can be connected to Exchange.
QR codes in signaturesCodeTwo Exchange Rules Pro not only makes it possible to add images to your email signatures, but also it will let you generate personalized QR codes and insert them to your signature templates with just a few clicks. QR codes added by Exchange Rules PRO can contain any data, e.g. a text message, contact details or even individual Active Directory properties of the users. You can even insert a whole vCard into the QR code to make it fast and easy for users to grab the contact details of the sender and automatically save them to their phones.
Email policiesFulfill legal requirements affecting messaging; the program will help you adhere to email regulations such as HIPAA, Sarbanes-Oxley, PCI, CA-SB1386, SEC, Gramm-Leach-Bliley and more. Select sample disclaimers and let the program add them to your correspondence to make your company mail in keeping with current legal policies. View footers in Sent Items and archive them as legal documents containing disclaimers. 
Email filteringLet the program prevent credit card data, personal information and insurance numbers from leaving the company by using phrase containers and actions that remove forbidden phrases from messages. All emails are filtered for phrases belonging to certain groups and categorized respectively. Messages that belong to categories of high risk might be e.g. rerouted or blocked.
Brand New User InterfaceSpecially designed new user interface makes the assembling of a rule extremely easy and intuitive. Thanks to it, you can learn and start using the program in 10 minutes! You can also broaden your knowledge watching short video tutorials about using CodeTwo Exchange Rules Pro.
Signature EditorEasy-to-use signature manager enables you to create advanced HTML, RTF and Plain Text signatures and/or disclaimers in a few minutes. Using it is amazingly simple and resembles working with a word processor. The editor helps you create AD placeholders, hyperlinks, insert images, banners, tables and many more. Experienced users might also use a source code view with syntax highlighting.
Multi-server deployment supportManage the program on many servers from one place, clone all settings and templates with just one click. This option will enable you to easily control all settings and templates on many servers. 
Smart Rule TesterEvery rule can be easily tested in a smart Rule Tester applied to the User Interface. It looks and works like a real mail client. Simply create a rule, switch to Test Rule view and send a message to an existing AD address or group. You will be able to see what it looks like in Sent Items as well as in the recipients Inbox, still being in front of the administration panel of CodeTwo Exchange Rules Pro.
Run email marketing campaignsCreate professional-looking signatures and email banners for your company with a few clicks. Using a built-in HTML editor, you can quickly and easily compose amazing signatures and banners that will be automatically stamped to your emails. It not only enhances the visual identity of your company but also becomes an invaluable marketing tool.
Random Signatures or ImagesPlan your marketing campaigns, rotate banners and citations. Let the program select contents for your signatures haphazardly or in a sequence. You can create a set of banners or text files and set the program to insert them randomly or one-by-one to every message. Owing to this, all emails leaving your server will get signatures or banners that look differently and advertise different products or services. All done automatically and without administrators' supervision.
Time RulesCreate short-term or long-term rules and plan all marketing actions upfront. If you need to create temporary rules and/or signatures, use a time option and let the program switch off a given rule once it expires. The program might then start using another rule and carry out different actions. You can plan everything earlier and let the program change the rules according to your needs.
